(1) A public entity shall, in making procurement pursuant to Section 66 of the Act, prepare written details of the procurement requirements, quality, quantity, conditions and period for the completion of work and shall procure only the quantity and for the period required to face the emerging circumstances by having competition made as far as practicable or by concluding negotiations for fair and proper price after receiving written quotation or proposal from a single construction entrepreneur, supplier, consultant or service provider.
(2) Where procurement has been made pursuant to sub-rule (1), the documents setting out the following matters shall be kept in the records referred to in Rule 149:
(a) Description relating to special circumstances,
(b) The crisis that may occur in public security, interest and community health, if procurement is not made immediately,
(c) The reason and ground why the other methods of procurement cannot be applied.
(3) Where a Public entity has made a procurement exceeding one million Rupees pursuant to sub-rule (1) it shall publish a public notice of the details of the procurement so
made and send information thereof to the Public Procurement Monitoring Office.
(3a) In cases where the office referred to in sub-rule (1) has not been established, the central level public entity referred to in sub-clause (1) of clause (b) of Section 2 of the Act may procure essential pharmaceuticals and such Masalanda or stationery required for the operation of the office through open bidding. Model of the bidding documents relating to such procurement proceeding and framework contract shall be as approved by the Public Procurement Monitoring Office.